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FRIENDS OF THE WASHINGTON PARISH LIBRARY
MINUTES–February 28, 2008
The FWPL held its February meeting at 6:00
p.m. at the Franklinton branch of the library. Those present were Lorraine Bourn,
Roselyn Cassanova, Judie Dauser, Carol Duke, Fern Grantham, Fran Harry, Jack Harry, Sylvia Ledet, Connie Miller, Mary Jo Poole,
Judy Rabuffo, Terry Seal, Marianne Smith, Sally Thomas, and Jean Wales.
President Jean Wales called the meeting to
order and asked for a moment of silence. She then asked for the reading of the
minutes to the January 24, 2008 meeting. Because Secretary Anne Tate could not
attend the meeting, Carol Duke read the minutes, which were approved on a motion by Mary Jo Poole and seconded by Sally Thomas. Next, Judy Rabuffo read the Treasurer’s report. Friends has an ending balance
of $7,685.18, which includes $1,960.00 from donations, tickets, and sponsorships for the Cook‑Off. The report was approved on a motion from Lorraine Bourn and seconded by Mary Jo Poole.
After the approval of the treasurer’s
report, Wales called for a report from the Cook‑Off committee. Sponsor
letters have been sent. Nevers’ office printed the letters and donated
the stamps for the mailing. Letters to potential Cook‑Off teams were sent
out on February 15, 2008 and have a due date of April 10, 2008. Tickets, which
were donated by Magee Finance, are available to all FWPL and are available to the public at various businesses in Franklinton
and Bogalusa and the Franklinton branch library. Those present discussed publicity
and the purchase of yard signs. We think that we can use signs from last year,
but we will have to change the date. Sponsor signs can also be reused, hopefully.
For the ticket stub drawings, Fern Grantham
has generously donated $150.00 worth of gasoline. Jean Wales will make two baskets
of homemade jellies and jams, and Sally Rosenblum has gotten a $25.00 gift certificate for gas from Gas‑N‑Shop
#3 on Avenue F. Food donations are coming in.
We should have available hot dogs, chili, baked beans, fried chicken, and Cokes in addition to the competition food. For entertainment, the PaperTown band will perform from 4‑7 p.m. A signup sheet was passed around the table. We need enough
volunteers so that no one has to work all three hours serving food. The Cook‑Off
Committee will meet again on March 10, 2008 for all those who are interested in attending the meeting.
Washington Parish Tales is nearing completion. No more submissions are being accepted and the completed manuscript should be sent
to the publisher by mid‑May. Terry Seal suggested that we have a tent near
the stage setup for the presale of the book and a place for the contributing authors to stay and meet the public and read
excerpts from their works from the stage. She passed out sheets listing the book’s
possible table of contents. The book will contain both black and white and color
plates. She hopes that the book will be priced at no more than $40.00 per book. Janice and James Goff, who will emcee from the stage, will need to know how many authors
will read from their works.
Following the discussion of the book, we had
an open discussion. Bobbie wants books on tape, which will have to have Joe Sbisa’s
approval. One thousand dollars from the three thousand that Temple‑Inland
gave to the library is for the parish, and this money can be used to buy the tapes.
Connie Miller, who works for the library, passed out forms for us to purchase T‑shirts and book bags with the
theme for the summer reading program on them. Members were encouraged to purchase
them. During the open discussion, Donald Westmoreland stopped by to inform us
that the floors in both the Bogalusa and Franklinton libraries will be cleaned and waxed.
After the open discussion, the date for the
next meeting was established. We will meet on March 27, 2008 at the Bogalusa
Branch library at 6:00 p.m.
On motion of Terry Seal and seconded by Mary
Jo Poole, the meeting was adjourned.
FRIENDS OF THE WASHINGTON PARISH LIBRARY
MINUTES– January 24, 2008
The
FWPL held its January meeting at 6:00 p.m. at the Bogalusa branch of the library. Present
were: Lorraine Bourn, Carol Duke, Janice Goff, Frances Harry, Jack Harry, Sylvia Johnson, Mary Jo Poole, Judy Rabuffo, Gayle
Rester, Sally Rosenblum, Terry Seal, Marianne Smith, Jean Wales and Anne Tate.
The
meeting was called to order by Lorraine Bourn and began with a moment of silence. The
minutes of the November 29, 2007 meeting were read by Judy Rabuffo, who took the minutes in the absence of the secretary,
Carol Duke. Sylvia Johnson offered one correction, noting additional persons
working on the Tales of Washington Parish book. The minutes were approved, as
corrected, on motion of Carol Duke, seconded by Marianne Smith.
The
Treasurer’s report was presented by Lorraine Bourn. It reflected a balance
as of January 24, 2008 of $7,690.13. Discussion of the generosity of Temple Inland
in building this balance followed. Donations from Temple Inland businesses have donated $3,000, part from the box plant and
part from the mill. Temple Inland is also a member of FWPL at the corporate level
and has also committed to being a sponsor of this year’s cook-off. A copy
of the report showing all disbursements and deposits is attached. On motion duly
seconded, the report was approved.
Mary
Jo Poole presented a report on the disbursements of funds from the 2007 cook-off as follows:
Net funds raised
$13,088.29
Set
aside for publishing
Tales of Washington Parish
2,000.00
Purchases
Weather Alert Radios
306.56
Battery Back-Up for Server 593.37
Book Drop for Thomas Branch 2,113.00
Language Tapes (Bogalusa Br.)
253.03
Rugs (Franklinton Br.)
229.96
Classical Tapes (Bogalusa
Br.)
211.23
Portable building (storage for
system)
4,971.00
DVD collection
2,977.33
-567.46
The
goal of spending the cook-off proceeds has been accomplished, with the negative balance met by funds in the treasury from
membership dues and other donations.
Discussion
followed concerning the need to coordinate with the library’s board of control and the librarians to develop a plan
for improvement of the library system and determine the areas of need.
Carol
Duke next reported on the plans for the 2008 Cook-Off. The committee met on January
17 and will meet next on Wednesday, January 30 at 11:00 at the Golden Pear. Interested
persons are welcome to attend the committee meeting. Carol passed around a sheet
for members to volunteer their participation in this event prior to the meeting and asked for all to consider how they can
help. Chairs for the various subcommittees were identified as follows:
Sponsors:
Chair–Marianne Smith; Co-chair–Anne Tate
Tickets:
Chair–Lorraine Bourn; Co-chair Judy Rabuffo
Entertainment:
Chair–Betty Rose Hunt
Food:
Chair–Jean Wales; Co-chair–Gayle Rester
Grounds:
Chair–Doug Kemp; Co-chair–Ethel and Derl Burr
Publicity:
Chair–Sylvia Johnson; Co-chair–Marianne Smith
Teams:
Chair–Fran Harry; Co-chair–Carol Duke
Carol also reported
that PaperTown band has agreed to play for the event and has reduced its usual charge to $500.
Sally
Rosenblum suggested a raffle of 100 gallons of gas be included in the event. The
suggestion was favorably received and Sally agreed to pursue a donor for the gas.
Sylvia
Johnson and Terry Seal next reported on Washington Parish Tales. The deadline
for submissions to the book has passed and there are nearly 80 submissions from 60 persons.
The committee plans to have the contents at the printer by mid-April. The
printing cost is $20 per book of 200 pages and it is anticipated that the book
may exceed 200 pages.
On
motion of Sally Rosenblum, seconded by Janice Goff, Friends decided to establish
a retail price for the book and conduct a pre-sale with a reduced price.
The price of the
book will be determined when more is known about its size and the actual publication costs.
Members also discussed the possibility of having a celebration when the books arrive and allowing purchasers to pick
them up there (thereby saving postage costs).
On
motion of Mary Jo Poole, seconded by Carol Duke, the following nominations of new officers were accepted:
President–Jean
Wales
Vice-President–Marianne
Smith
Secretary–Anne
Tate
Treasurer–Judy
Rabuffo. There being no further nominations from the floor, these persons were
elected by acclamation. Vacancies in the Board of Directors were noted and Jack
Harry and Lorraine Bourn agreed to serves as Directors and were also elected by acclamation.
Discussion
followed concerning the possibility of having some of the authors of Washington Parish Tales read their stories at the Cook-Off. Lorraine Bourn advised the membership that a person is needed to keep up the website.
The
next meeting of Friends was scheduled for Thursday, February 28 at 6:00 p.m. at the Franklinton Library.
On
motion of Sally Rosenblum seconded by Lorraine Bourn, the meeting was adjourned.
Respectfully
submitted,
_________________________
Anne
Tate, Secretary
Nov. 29th Meeting
The meeting was called to order by Mrs. Lorraine Bourn at the Washington Parish Library in Franklinton. There were seven
members present: Mrs. Lorraine Bourn, Mrs. Jean Wales, Mrs. Sylvia Johnson, Mr. Jack Harry, Mrs. Fran Harry, Ms. MaryJo Poole
and Ms. Judy Rabuffo.
The minutes of the previous meeting were read and there was one correction noted ( the time of the history workshop at the
YWCA). A motion was made by Ms. MaryJo Poole that the minutes as corrected be approved, seconded by Mrs. Jean Wales and unanimously
approved.
The Treasurer’s report was given by Mrs. Lorraine Bourn. We had expenditures of $253.30 for Language Tapes for the
Bogalusa Library, $211.23 for Classical CDs for the Bogalusa Library, $245.39 for rugs for the Franklinton Library and for
an autographed Yusef book for the Celebrity Auction, and $4.95 to Pay Pal for our web site. We had deposits of $150 in membership
dues, bringing our balance to $13,192.12. Future expenditures include a DVD collection, shelves for the Thomas Library, and
the cost of the Tales of Washington Parish. Ms. MaryJo Poole made a motion to accept the report as read. It was seconded
by Ms. Judy Rabuffo and approved by those present.
Mrs. Bourn brought up the question of a storage building for the Franklinton Library. They currently have a rented storage
unit that cost $65 per month. The lease for this unit is up this month so a decision needs to be made tonight. Mrs. Bourn
had gotten two estimates for a 12x20 insulated building with a steel door. Better Built Portable Building of Bogalusa provided
an itemized estimate. Mrs. Bourn responded to a question regarding the contents of the rented storage unit and said that
donated boxes of books for the summer reading program, unused furniture, and seasonal decorations are stored there. A question
was asked by Mr. Harry concerning the flooring of the building. Mrs. Bourn will check on that item. If the flooring is built
with treated 2x6 joists with exterior grade plywood flooring, then the motion was made to buy the storage building from Better
Built Portable Building in Bogalusa and approved by those present.
The next order of business concerned the business opportunities that had been discussed at the October meeting. A motion
was made and approved by all to not accept these opportunities.
Mrs. Sylvia Johnson reported that she and Gloria Lupo continue to work on the Tales of Washington Parish. They have 50 stories
so far. The deadline for admission of these stories has been extended.
It was announced that Ms. Marianne Smith will be doing our newsletter.
After a discussion of our plans for the future, a motion was made by Mrs. Fran Harry that we have one major fund raiser a
year and work in close contact with the director and staffs of the libraries in Washington Parish to meet their needs. The
motion was seconded by Mrs. Jean Wales and approved unanimously.
Mrs. Bourn told us that the nominating committee is having a problem getting anyone interested in running for office. They
have recommended Ms. Marianne Smith as Vice-President and Ms. Ann Tate as Secretary. She encouraged those present to volunteer
and Mrs. Jean Wales was nominated for President and Ms. Judy Rabuffo was nominated for Treasurer. A motion was made and passed
that this will be our slate for the next year. Mrs. Carol Duke has volunteered to be chairman of the Cook-Off this year.
Mrs. Harry requested information on the cook-off teams so that she can begin work on the flyers as soon as possible.
Mrs. Bourn reported that there is good news regarding circulation at our major libraries: Thomas had 3887 transactions, Franklinton
had 19,834, and Bogalusa had 21,230.
She also asked those present to consider investing our funds in a long range plan to supply permanent funds for the libraries
that could be accessed for salaries or other needs.
There was no further business. A motion to adjourn was made by Ms. MaryJo Poole, seconded by Mrs. Fran Harry and unanimously
passed.
Minutes from Sept. 6, 2007 meeting
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Present: Lorraine Bourn, Millicent Canter, Carol Duke, Sylvia Ledet, Brad Orman, Mary Jo Poole, Judy Rabuffo, Gayle Rester,
Mary Katherine Thomas, Rebekah Thomas, Sally Thomas.
Lorraine Bourn began the meeting by calling for a moment of silence. She then asked for the minutes of the last
disbursement meeting to be read. Carol Duke read the minutes, and Mary Jo Poole made the motion that the minutes be accepted
as read. Judy Rabuffo seconded her motion. Ms. Bourn then gave the treasurer's report. Excluding expenditures, FWPL has
a balance of $15,414.39. Mary Jo Poole made the motion that the treasurer's report be accepted, and Gayle Rester seconded
her motion.
Following the treasurer's report, Lorraine Bourn addressed the proposed amendments to the constitution requested
by the IRS. Ms. Bourn presented the amended constitution to members. Sylvia Ledet made the motion to add the requested amendments
and Gayle Rester seconded her motion. Bourn requested everyone sign the amendment sheet and the amended constitution.
After everyone signed both sheets, Lorraine Bourn introduced Brad Orman who will be the moderator in Franklinton
for Friends' political forum, which will feature those candidates running for Parish President and Sheriff of Washington Parish.
The forum will take place on October 9 and 11 at the library branches in Franklinton and Bogalusa. The moderator for Bogalusa
has not been chosen yet. Orman suggested that no questions be accepted from the audience. For this reason, questions can
be e-mailed to Friends, mailed to Friends at the main branch in Franklinton, or they can be placed in collection boxes, which
will be placed in both the Franklinton and Bogalusa branches of the library. Lorraine Bourn suggested that the questions
be given to the candidates prior to the forum. Orman stated that the candidates' seating for the forum be random. After a
brief discussion, every one agreed that the forum begin at 6:30 PM and extend to 8:00 PM. Tuesday, October 9, 2007 will feature
the Parish President candidates in Franklinton and the Sheriff candidates in Bogalusa. Then on Thursday, October ll, 2007,
Sheriff candidates will be in Franklinton and Parish President candidates will be in Bogalusa. Orman suggested that we get
in contact with Tim Augustine of the local television channel to have the forums recorded. Sheriff Jones will supply officers
to each library for the forum. Lorraine Bourn will write the news release for the forum.
The disbursement committee was the next item on the agenda. So far, Friends has purchased weather alert radios and
battery backup for the computer server. Additionally, $2,000.00 has been reserved for Tales of Washington Parish. Items
that Friends needs to purchase include a book drop for Thomas ($2,000.00), a DVD collection ($3,000.00), and shelving for
Thomas ($1,000.00). Gayle Rester made the motion that we purchase all of the items on the agenda, and Mary Jo Poole seconded
her motion.
During the open discussion period of the meeting, Lorraine Bourn mentioned that the Franklinton branch needs helpers
to help keep the shelved books in order. She suggested that members of Friends volunteer to help check that all books are
shelved correctly. Additionally, she gave an update to her letter to Mr. Hunter at Ace Hardware regarding the mildew problem
on the new paint at the Thomas branch. Mr. Hunter has inspected the problem and will have a representative from Ace Hardware
examine the mildew at the Thomas branch.
After this discussion, Lorraine Bourn called for adjournment. Judy Rabuffo made the motion to adjourn, and Millicent
Canter seconded her motion.
Respectfully submitted,
Carol Duke, Secretary
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